eSherehe · Planning
A practical checklist for your next event
Start with the essentials Before booking anything, agree the event’s purpose, guest estimate, date, location and spending limit. Identify the person who can approve decisions. A sh
Start with the essentials
Before booking anything, agree the event’s purpose, guest estimate, date, location and spending limit. Identify the person who can approve decisions. A short shared brief prevents suppliers and committee members from working from different assumptions.
Give each decision an owner
List the main outcomes: venue, catering, program, invitations, transport and finance. Assign one responsible person and a realistic due date to each. Record dependencies: you need the confirmed venue and capacity before finalizing the invitation list.
Keep the financial picture honest
Build a budget before committing. Separate pledges from verified money and approved obligations from actual payments. Include contingency and check the cash gap before promising a deposit. Keep evidence and references with the appropriate record.
Plan for guests and changes
Decide how guests will respond, how companions are counted and who will check people in. Give the committee a current program and a clear way to raise issues. After the event, reconcile receipts and payments, acknowledge remaining obligations and keep the final reports. Use the event and budget Help guides for the matching eSherehe workflows.