eSherehe · Contributions
Why pledges and collected money need separate records
A promise is useful, but it is not cash Contribution pledges help an organizer estimate support. They do not pay a venue deposit. Treating every promise as available money can hide
A promise is useful, but it is not cash
Contribution pledges help an organizer estimate support. They do not pay a venue deposit. Treating every promise as available money can hide a funding gap until a supplier needs payment.
Follow the evidence
Record the promise, then each actual receipt. Verify the evidence and allocate the confirmed receipt to the right pledge. A partial payment reduces outstanding; an overpayment remains credit until handled through an allowed allocation. A pending receipt should never silently become a verified collection.
Use a simple example
A contributor pledges 200,000 and pays 50,000. The promise remains 200,000, the verified payment is 50,000 and the unpaid promise is 150,000. If that receipt was recorded in error, reverse it with a reason rather than deleting history.
Reconcile before spending
Compare the cashbook and evidence, review restricted funds and approved obligations, then decide what can safely be committed. A clear report lets the committee discuss the real gap without exposing every contributor’s private information.