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Request and compare supplier quotations
Write a clear request From the event, create a request for quotations with service scope, date, location, quantity, response deadline and relevant attachments. Invite the providers
Write a clear request
From the event, create a request for quotations with service scope, date, location, quantity, response deadline and relevant attachments. Invite the providers you intend to approach. Do not include the event’s private contribution ledger.
Compare like for like
Review amount, currency, inclusions, exclusions, validity and terms. Use the clarification thread for questions. Each provider sees only their own quotation and permitted conversation. A revised offer creates a new version; compare the current version before selection.
Select and approve separately
Shortlisting is not a booking. Selecting a quotation creates the proposed version-linked commitment for the finance workflow. Obtain the required approval and agree service and payment terms. Confirm actual availability directly before making a final commitment.